Intro to Aeries Web Version


Terms Used in Aeries Web Version

The terms used by Aeries will differ slightly compared to other software terms.

  •  Navigation Tree – displays categories where programs can be accessed
  •  Node – resides in the Navigation tree and allows you to access a program
  •  Form - refers to the screen displayed.
  •  Table - referring to the File used to store the data.

 Log On to Aeries Web Version

Accessing Aeries Web Version is very easy after the program has been set up. Access can be from a browser or a shortcut can be set up on your desktop. After selecting Aeries Web Version the Log on entry will display.

  •  Enter the User name and password.
  •  School Year - use the Drop Down arrow
  •  Click the mouse on the Sign In button.
  •  School – use the Drop Down arrow
  •  Click the mouse on the Continue button.

Aeries Web Version Home Page

  • Current Version of Aeries Account Settings
  • Utilizing the Navigation Tree
  • Accessing Programs From the Navigation Tree
  • Setting up My Favorites
  • Accessing ALL Forms and Reports
  • Generating Reports
  • Change School Database Exiting Aeries Web Version

 Form Techniques Used in Aeries

  • Record Selection
  • Scroll Bar Drop Down List
  • Radio Selection Buttons
  • Selection Check Box
  • Function Buttons and Icons
  • Form Colors
  • Calendar for Date Fields
  • Setting up Red Flags
  • Using the Student Search Engine
  • Quick Student Search
  • Student Search Tricks Use Sibling Copy and Paste Records
  • Copy and Paste Queries

Demographics Form

  • The Demographics form is utilized to add, update and display demographic information for each student enrolled at a school site.
  • The following provides details about the form.
  •  Title Bar – will display the school year, school name and logged in username.
  •  Student Photo – contains a picture of the student displayed.
  •  Red Flag Indicator – red flags can be set from other forms that will display the corresponding flag in red to indicate that there is crucial information on file for this student.
  •  Twelve Lines of Data Fields – contains specific demographic data related to the student displayed.
  •  Message Line – will display in red if there is a mismatch between certain data. For example, a message displays that indicates when a student is active but not enrolled in the Attendance table.

 Forms Tab

There are various forms within Aeries Web Version that contain a row of tabs at the top of the form. These tabs make it easy for you to click on the tab and display additional information that relates to the original form you are on.

School Options Form

The School Options form is used to maintain specific data that is unique to the school site. This form also contains standards setup for Aeries Web Version that determines how to record data. It is crucial that these options are setup correctly at the start of the school year and should not be changed once the school year has begun.

  •  Basic School Data – the first three lines contain basic school data such as the school name, phone number, etc.
  •  Options used by AERIES – the lower section of the form contains specific standards used by Aeries to record data such as Attendance Type.

Documentation on Website

The Aeries website,, allows all users to link to the On-Line Help and Documentation files from the Training & Support tab. 

The Downloadable Documents page is available from the Training & Support drop down and displays different categories containing procedural documentation. Many of the forms in Aeries also contain a direct line to the On-Line help page. The information displayed pertains to the specific form you have open on your screen. In the example below, Student Demographics is open. Clicking on the “?” in the upper right will open the On-Line help page for the Student Demographics form. Many of the documents will contain a listing of all the field names for the form displayed as well as the most recent document for the form. Aeries is working on adding the field names for all forms for easy reference.

Browser Tricks

Printing Selected Text Sometimes a Print button is not available on a page in Aeries Web Version or the printout is more than what you are looking for. In that case, you can print through the browser, what you see on the page by highlighting the text you want to print and use CTRL + P on your keyboard to print. Then be sure to select the Selection option for Page Range and what prints will just be what you have highlighted.

IE Accelerators Using the technique described above to highlight text, you can use Accelerators in Internet Explorer to do things like Translate text or search for particular information. A good example would be if you are communicating with a Spanish speaking parent and you need to translate a discipline comment. Simply highlight the text and you will notice a small blue popup box in the upper-right of the selected area. Hover your mouse over it and select a translation accelerator. Another tab will be open and your text will be inserted into the Google translation engine.

If you do not have any Accelerators, use IE Help to set them up. Chrome Extensions Using the Goggle Translate Extension with Google Chrome will allow the user to do such things as translate text. A good example would be if you are communicating with a Spanish speaking parent and you need to translate a discipline comment. Simply highlight the comment text and then click on the Google translate icon located on the top right of the browser. Intro to Aeries Web Version Page 22 A menu will open with translation options. If you do not have an extension enabled, use Chrome Help to set them up.

Copy and Paste to Excel

Sometimes there is information displayed in Aeries Web Version that you want to export to Excel. Anything that you can Query can be easily output to Excel by using the Excel button in Query, but for information that is displayed in Aeries Web Version that is not easily query-able, you can still output it easily. Simply highlight the table of data you want to output and use CTRL + C to Copy the information. Then open an Excel worksheet and use the Paste feature to insert the information. You may need to adjust the first row of information because it is commonly offset a column.

Feel free to adjust the layout and format of the information in Excel. New Tabs and Windows Sometimes there is a need to open up multiple tabs or windows to view multiple pieces of information at once. Most browsers support holding down the Ctrl key on your keyboard while clicking on a link to display the new page in a new tab. Likewise, holding down the Shift key while clicking will open the new page in a new browser’s window.

Be careful when using this trick. If you switch students on one of the Tabs or Windows, DO NOT edit information on a different window without first refreshing the page to display the newly selected student. You can view information on different students this way, but DO NOT change data while performing this trick.



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